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File sharing needs to be easier for employees and more secure for IT administrators

It's the age-old file sharing dilemma: how do you make technology easy for end users without compromising the security protocols your company requires?

Workflows are moving at ever increasing speeds, and we're all trying to get more done in less time.  Employees are often juggling multiple projects at once and view having to follow complicated security protocols as an annoying speed bump.  They don't mean to be non-compliant.  They're just in a hurry and under pressure, so any shortcut they can find is tempting.

File sharing shortcuts may be easy, but are they secure?

When it comes to file sharing, especially sending sensitive files to vendors, customers, trading partners, or even other internal teams, those outside of the IT department will look for the path of least resistance.  How can I get this file to that person easily and quickly?

The answer tends to be one of two choices.  Employees will either attach the file to an email, or if it's too large, they'll try one of those free cloud-based applications like Dropbox, Box.net, or Google Drive.  As far as they're concerned, as long as the file gets to where it's going, that's what really matters. Most people in the office don't realize that email attachments aren't secure, and that the cloud tools may not meet the security compliance regulations that affect their organization.

GoAnywhere File Sharing WebinarUpcoming webinar provides a convenient and secure solution

Therefore, the challenge is finding a way to make it as easy for employees to share files securely as it is for them to use one of those shortcuts.  Fortunately, GoAnywhere has developed that alternative.

We're presenting a live webinar on Thursday, January 30, to show you just how easy secure file sharing can be.

Find out how GoAnywhere Services, the secure FTP server product within the GoAnywhere Managed File Transfer Suite, gives your employees a convenient way to share files as easily as with any other shortcut they've found.  The advantage is that those files are sent through a unique, encrypted HTTPS link that the recipient clicks to download the file.  In addition, the file transfer is tracked so that detailed audit reporting can be maintained in compliance with organizational and industry data security regulations.

Finding the right balance between convenience and security is the key to maintaining a great relationship between employees and the IT team.  


Hold the Phone! Your Cloud-Storage Files May Be Vulnerable

The cloud storage services market has seen tremendous growth in just the last two years. Reports indicate a growth from 300 million cloud storage subscriptions in 2011 to over 500 million in 2012. The popularity and convenience of mobile devices have fueled this growth, with cloud services presenting a way for companies and their employees to share files anytime and from anywhere.

dangers of mobile file transfers in the cloudThe ability to access virtually any type of document from your smartphone has been both a great tool, and a potentially serious risk.   Sharing files in the cloud allows your traveling sales representatives to access their latest sales report from their tablet, and lets the exec review accounting figures from their phones. Once the files are viewed, the users can delete them and assume everything is safe.

While cloud storage services may be convenient, they also present many security vulnerabilities. One of those vulnerabilities is that unauthorized users may be able to gain access to your files stored in the cloud through your mobile phones.

A recent article published in InfoWorld details the findings of a new report that focused on the security risks of using cloud storage services like Dropbox, Box and SugarSync. It described how researchers were able to recover a variety of different files from multiple mobile devices including iPhones and Android devices, even after they had been deleted from the cloud.  In addition, data about the cloud service user was also accessible via the phones.

Given how many mobile devices are lost and stolen every day, if you or your employees use a cloud storage solution to transfer sensitive data, it's possible that someone with the right expertise could access those files using your mobile device.

Two important precautions companies can take to minimize risk are to train employees to follow established security policies, and give them easy access to a secure and convenient way to share and store files.

Secure managed file transfer solutions are an excellent alternative to the cloud storage services, providing the ability to transfer files - both batch and ad-hoc -- without risk of unauthorized access. It puts the control for data security back into the hands of the IT team without compromising the workflow for employees.

Managed file transfer solutions offer many features not typically included in cloud based storage solutions like encrypted file transfer protocols, error reporting, audit trails, and support for SFTP, FTPS, and HTTPS - all important to maintain the utmost level of security.