Collaborating or sharing information lies at the very heart of business. Securing these information exchanges, however, requires more than a firm handshake. The information your organization owns is priceless, so it’s vital to ensure that it is accessed, manipulated, and shared only by authorized individuals and with security measures that do not slow down the wheels of commerce.
How Can an EFSS Help Businesses Collaborate?
The sheer daily volume of sharing and collaborating in organizations requires an enterprise-level file sync and sharing (EFSS) service to ensure the information for collaboration is shared with localized control, end-to-end encryption and detailed audit trails. Simply attaching a document to an email doesn’t cut it security-wise, nor do many of those popular cloud-based sharing applications.
A robust EFSS, like GoDrive, which is included with the managed file transfer (MFT) solution GoAnywhere, delivers easy file and folder sharing as well as features needed for advanced collaboration such as file tracking, revision, commenting, media viewing as well as synchronization with Windows, Apple, and Android devices, including mobile devices. Employees can quickly invite authorized users to work with their shared folders and files using the provided browser interface. Plus, as no files are stored in the cloud, your organization maintains local control to meet compliance requirements.
Related Reading: Benefits of a Content Collaboration Platform
What Collaboration Features Matter to Businesses Today?
First, the solution needs to be easy for your users to share files. Beyond that, for more collaboration functionality, a robust EFSS solution should allow your users to:
- Automatically email invitations to shared users
- Organize files into user-defined folders and sub-folders
- View thumbnail images of graphics files
- Receive email notices when shared files are downloaded or modified by others
- View and recover prior versions of files
Ease of use needs to also be balanced by access security. Look for an EFSS that can:
- Lock files to restrict access
- Revoke sharing of folders and files as needed
- Place files into a recycle bin for future recovery
- View file download, upload, and modification history
Related Reading: Best 3 Features to Look for in a Remote Collaboration Tool
GoDrive delivers these key requirements with drag-and-drop ease in addition to the full complement of security features already embedded in GoAnywhere MFT, including the ability to:
- Set granular permissions at the folder, subfolder and individual file level
- Dual-factor PIN authorization for device registration
- AES 256-bit encryption on files synced to GoDrive devices
In addition, collaboration can also occur using public links to share files in GoDrive with registered and non-registered users (with protected URLs) for collaboration flexibility in and out of your organization. Since no files are stored in the cloud, your organization maintains local control to meet compliance requirements.
Can EFSS Collaboration Work Off-Site?
With more flexibility around when, and more importantly, where people work the ability to collaborate anywhere, anytime is imperative. With a mobile application employees or users can access files from home, the coffee shop, or that remote cabin “office.” Plus, you still get the logging and reporting functionality you need to meet any compliance requirements for your organization.
With the GoDrive mobile app, files can be previewed or downloaded for offline access, and any changes will be automatically updated or synced each time users connect to the server via their iPhone, iPad, or Android phones and tablets. Off-site doesn’t have to mean out of synch.
And larger organizations can utilize this flexible option as easily as small ones. If you have thousands of users, clustering in GoDrive delivers the scalability you need. All of this ease of use and flexibility is done through a browser-based interface, designed to make it easy for administrators to manage.
Synch on the Go for True Collaboration
Rest easy. You don’t have to sacrifice synchronization when using GoDrive for collaboration. The GoDrive Sync Client synchronizes your files from the GoDrive folder with the GoAnywhere Server. These files will automatically appear on each of your registered devices, as well as the web client, allowing you to access your files from any internet-connected device.
With GoDrive and GoAnywhere MFT businesses can collaborate with the knowledge that doing so is both streamlined and secure no matter where their employees may be working today or tomorrow.
See How Easy and Secure Collaboration Can Be
Sharing files with GoDrive makes sharing and working with files together easy and secure. We’ll give you 5 FREE users to get the ball rolling as well as 5 Free Secure Mail users.
