HR departments receive, generate, and accumulate substantial volumes of documents such as job postings, employment applications, resumes, reference checks, testing data, personnel files, wage and hour records, payroll records, and disciplinary files.
GoDrive by GoAnywhere is a secure file storage and collaboration solution that's ideally suited to the unique document management requirements of today's Human Resources departments. GoDrive is an on-premises Enterprise File Sync and Sharing (EFSS) alternative to vulnerable cloud-based document storage services.
Even though files are stored using on-site or hosted systems, all data is encrypted in transit and at rest for true file integrity. When single documents or entire folders are shared with individuals or groups, only those authorized users can view the documents.
In compliance with Sarbanes-Oxley requirement DS5.11, GoDrive creates a trusted path to exchange sensitive transaction data. Detailed audit logs track all activity, including who accessed which documents and from what location. Email notifications can be generated when an individual downloads or uploads a file, providing a receipt confirming each interaction.
DS5.11 Exchange of Sensitive Data: Exchange sensitive transaction data only over a trusted path or medium with controls to provide authenticity of content, proof of submission, proof of receipt, and non-repudiation of origin.
GoDrive supports a distributed workplace, making it efficient to disseminate informational and regulatory documents to in-office and remote employees. Shared groups might include individual departments or a management team that spans the entire organization. Vendors and contractors can be authorized to access designated documents, and it's an efficient way to accommodate requests by regulatory bodies. You can also streamline the distribution of documents to job candidates and new hires.
File shares can be expired quickly and easily at any time due to termination, changes in vendor relations, or at the completion of a disclosure commitment. Permission settings on each file share let you define view-only, download, upload and delete rights. Best of all, version control enables any document in GoDrive to be restored to a previous version and deleted files can be easily recovered without assistance from an IT Specialist.
