Filter by Category

3 Steps to Safeguarding Company Data and Limiting Risk

GoAnywhere Safeguard Data and Limit LiabilitySecurity professionals of today are inundated with headlines about the potential consequences of a data breach. Take, for example, Target, which suffered a massive data breach at the end of 2013, exposing the personal information of 70 million shoppers. Worse yet, the breach occurred at the height of the holiday shopping season, rocking consumer confidence.

This case and many others underscore the fact that protecting data is getting more complex as security professionals work to manage vast amounts of data throughout various physical and virtual locations. So how can you best safeguard your data?

Catalog Assets: Know What Data You're Storing

The first step in protecting critical data is understanding the full extent of what you're storing. All data is important, but it's especially critical to identify and catalog sensitive information. For example, this may include:

  • Transaction and account records.
  • Customer lists and contracts.
  • Personally identifiable information (e.g., Social Security numbers, credit card numbers).
  • Proprietary corporate details that are, such as financial documents, marketing plans and trade secrets.
  • Employee records.

This list, of course, is endless and unique for every business type. Taking inventory of the types of information that you are storing and identifying which are the most sensitive will assist in implementing the best safeguards.

Identify Where Data Is Stored

The percentage of workers operating remotely has skyrocketed from 9 percent in 1995 to 37 percent now, according to Gallup. This trend presents additional complexity for security professionals, especially when you add other trends -- such as BYOD -- into the equation. In fact, in a recent survey by Tech Pro Research, 74 percent of companies said that they are already using or planning to adopt BYOD. After identifying the types of digital information stored and which are highly sensitive, you must also inventory where that data resides to effectively keep it safe. For example, locations may include:

  • Portable drives
  • Laptops
  • Network drives
  • Servers
  • The Cloud
  • Mobile devices

After identifying all the locations -- physical and virtual -- security professionals are faced with the important question "OK, now how do we protect this data?"

Protecting Data

Protecting data involves safeguarding the exchange of information between all systems, employees, customers and trading partners. For example, an effective security solution should:

  • Encrypt important information at rest and in transit.
  • Enforce strong password policies.
  • Allow you to limit access.
  • Include accountability, showing who has accessed data, when, and from what location and device.
  • Have multi-factor authentication.
  • Leverage safeguards that ensure you are alerted if important data is leaking or stolen.
  • Ensure that regular data backups are in place to safeguard data in case of an unexpected event.

Security threats won't be slowing down anytime soon, but advanced security solutions allow organizations to more effectively safeguard business data. As a result, organizations are able to mitigate business risk, reduce liability and provide customers with greater confidence.

 

Add a Comment

Allowed tags: <b><i><br>

Latest Posts


What is FTPS?

December 4, 2018

Whether you’re looking to upgrade from your current FTP file transfers or have new requirements from a trading partner or customer, you might be wondering what FTPS is. How does it work, you…


Need an Alternative to AMRDEC SAFE’s File Service? Start Here

November 29, 2018

AMRDEC SAFE Shut Down Due to Security Issues Bad news for the U.S. army: AMRDEC SAFE, the Army Aviation and Missile Research Development and Engineering Center Safe Access File Exchange service that…


How 3 Financial Institutions Solve File Transfer Needs with MFT Software

November 26, 2018

On a scale of 1-10, how would you rate the efficiency of your file transfers right now? If you use manual scripts, legacy software, or a myriad of free tools to balance your encryption, automation,…


Recent 2018 Data Breaches in Healthcare (and How to Avoid Them)

November 14, 2018

Phishing attacks, malware, and employee errors. These are three of the most recent causes for healthcare data breaches in 2018, with more certainly to come. The year isn’t over yet. For anyone…


Which is Better: SFTP vs. MFT?

November 6, 2018

SFTP, or MFT: that is the question. Even though we’re not all famous poets like William Shakespeare, many IT professionals will ask this question at some point or another. Should they use an…