. PHP_EOL
Filter by Category

Is Your Company Letting Data Slip Through the Cracks?

data breach, managed file transferMany Americans have spent the last few days frantically searching for receipts and other documentation to finish their taxes before Tuesday, April 17.  No doubt some of those people thought they knew exactly where to find what they needed, and were dismayed to discover that their confidence -- and their data -- had been misplaced.

How about your confidence regarding your organization's sensitive data? As managers, are you aware of all of the transactions going in and out of the company network? Who is sending and pulling files, and why? What's the best way to manage all of these data exchanges? Isn't there a more user-friendly solution than prohibiting all FTP communications except from specified computers or user profiles?

Efficient workflow requires efficient data flow

No doubt data security is critical.  So is the ability to exchange information to accomplish daily business goals. Almost every department needs to exchange files with trading partners, customers, vendors, remote employees, and more.

Here are just a few examples of data your company may be exchanging every day:

Finance/Accounting/HR

  • Tax documents
  • Annual, quarterly monthly reports to shareholders, investors, banks, financial partners
  • Personnel reporting

Marketing/Sales

  • Art files to/from artists, printers, marketing partners
  • Video and other content for web, publishers, printers
  • PDF brochures, proposals, whitepapers to prospects, partners, customers

Information Technologies

  • Data files to/from system integration partners
  • Database exchanges with business networks
  • System updates
  • EDI file transaction exchanges
  • Update to HA and offsite systems

Customer Service

  • Customer update documents
  • Client reporting documents
  • Receipt of supporting documents

Production/Warehousing

  • Supplier data exchange
  • Customer data exchange
  • Inventory reporting

Research & Development

  • Product specifications to/from manufacturing partners
  • Large CAD/engineering data to/from development partners

How do you control the data flow?

Educate your employees

Each organization has developed rules and codes of conduct to maintain productivity, positive morale, and customer confidence.  Ideally, these policies are documented and part of employee training. It's imperative that the rules governing data management are also included in the documented policies and all employees, regardless of their roles, need to demonstrate their understanding of the data management policies. Clear directives regarding management's expectations is the first line of defense against data breach.

Implement the appropriate technology solution

The right technology tools can also be a valuable part of the data control approach. Most data exchanges can be performed through secure email, FTP, and network communications. A combined implementation of firewall and managed FTP solutions will help secure and distribute the resource requirements as appropriate for every department's needs.

Firewalls not only protect the company network from outside intruders, but can also help manage internal traffic. A managed file transfer (MFT) solution allows specific types of transfers based on users' permissions or specified events so the inbound/outbound flow of data can be better managed and monitored. With an MFT solution in place, audit logs are automatically kept of each data exchange. Files and emails can be encrypted and secured to ease worries that they might be sent to the wrong people.

The bottom line

Given the multitude of data files that need to be moved in and out of your organization, and the need to create efficient workflows that allow employees to do their jobs while maintaining strict vigilance about data security, few facets of your business are more important than controlling your data flow. Getting information in the right hands and keeping sensitive data shielded from non-authorized access is an ongoing challenge, but education and the right tools are the keys to success.

Learn about the benefits and features of our secure FTP software.

Latest Posts


Need a Cloud-Based MFT Environment? Try a Hybrid Cloud Setup

October 15, 2019

Cloud integration is growing in popularity, but committing 100% to the cloud isn’t always practical or secure for organizations. If you’re in the market for cloud-based solutions, read our quick…


10 Cybersecurity Tips and Best Practices

October 14, 2019

The 10 Best Cybersecurity Tips and Practices – as Told by IT Professionals Although there’s a lot of tips and best practices out there when it comes to cybersecurity, it’s important to make…


What are SFTP Servers?

October 11, 2019

What are SFTP Servers? A typical file transfer server helps transfer files server-to-server or client-to-server, and SFTP servers are a more protected version: they encrypt data to keep sensitive…


What Port Does SFTP Use?

October 10, 2019

Different Protocol, Different PortPorts, also known as channels, are an integral part of the successful delivery and communication process of secure files. Although the specific protocols that…


Trending in the Forum: Our Experts Answer Your MFT Questions

October 8, 2019

With so many features available through GoAnywhere MFT, you're bound to have questions as you get started. Our forums for GoAnywhere users have resources from support staff and users themselves…