The introduction of smart phones and tablets quickly spawned an industry of mobile apps and cloud storage. With the rise of Bring Your Own Device (BYOD) in the workplace, the demand for simple and efficient file sharing skyrocketed. IT departments lacked the tools to satisfy internal customer demands so, in the interest of maintaining productivity, employees found workarounds through unsecured apps and public storage.
Today, Managed File Transfer (MFT) software is bringing document management full circle. In addition to flexibility, automation and improved compliance reporting, MFT has dramatically simplified how trading partners and end users interact with documents. Mobile apps and web-based clients are bridging the gap recently filled by cloud storage providers.
The real advantage lies in returning control to the network administrator. Data remains on corporate servers so no information is uploaded to the cloud. Authorized users are restricted to accessing designated folders and administrators control permission settings, such as read-only or upload rights. Secure Mail functionality allows users to send email messages with a unique link to files that recipients can download securely through a HTTPS connection.
Reliance on policy enforcement to control data security was always an uneasy stop-gap solution. Now, IT personnel can transition resources to focus on strategic initiatives rather than police information flow.