Posted on December 17, 2019 | | Categories: Managed File Transfer
Secure Folders is a licensed module GoAnywhere MFT offers its users. It provides access to authorized files and folders on the server or network location through a HTTPS Web Client.
However, it can do so much more with its array of features. Read on to learn 8 surprising ways to use GoAnywhere’s Secure Folders module.
Secure Folders isn’t just a good way to share folders with other users, each user can have specific permissions assigned to them; this module is highly customizable!
So, if you have multiple members on a team that need access to a folder, but it’s not ideal for each member to have the same permissions, this can be customized.
You can define the user permissions so you can decide who will have the ability to upload, list, delete, rename, share, and download – and who won’t.
With Secure Folders, files can be transferred promptly between the desktop and server over HTTPS. Because files in Secure Folders are stored on a standard file system, they can be directly accessed by backend applications and programs.
Secure Folders doesn’t just provide access to authorized files and folders, you can use it to collaborate with others by sharing the appropriate authorized files and folders.
Secure Folders allows for the easy option of dragging and dropping files or folders to initiate transfers. Along with this, you can have reactivity in the backend that can set up a trigger to automatically do things with the file or folder.
Triggers can be automated to do things like process, email, and move files or folders. Once uploaded, the trigger sets off in what would otherwise be a manual chain of time-consuming steps.
Secure Folders generates full audit trails of file transfers made via Secure Folders or via HTTPS – users can conveniently view their own logs.
Let’s say you are part of a marketing team that needs to move all their images to an Amazon S3 Bucket in order to make them available to the web server.
In this case, you can create one resource in GoAnywhere and apply that resource to a group. Then, any member of such group will have access to those Amazon S3 Buckets from the Web Client.
When all the actions are taken in Secure Folders, they will be written to a central log. This allows you to view and monitor all the activity that happens inside of a Secure Folder.
If you have networks or locations on the network you don’t want anybody else to access except the single Web Client, steps should be taken to ensure top security.
If you have a file share on a network and you have sensitive data that needs to be protected, you can try to lock the folder down, but if you have somebody with elevated privileges or a hacker breaks into the system and gets access to the folder – unfortunately, that content is NOT encrypted.
Surely you can work with your users and try to set up encryption methods or manual ways to encrypt the files, however, GoAnywhere uses a function called Encrypted Folders that will automatically encrypt content that gets uploaded to the folders on the GoAnywhere system. Even with elevated privileges, someone viewing that content outside of GoAnywhere would not have access due to the files in the folder being encrypted.
Secure Folders can also use Secure Mail to send files directly from Secure Folders. If you have a file in Amazon S3 that you want to share, you can invoke a Secure Mail message. The user will get a download link and the recipient will be able to download the file that originated in one of the Secure Folders.
In an alternate scenario, let’s say you’ve got a situation where you’ve got files stored on Amazon S3 that a support team needs to get to a customer. Instead of having the support team download the files to their local desktop and then proceed to move that on to the customer, you can take care of it directly through the Web Client using Secure Folders and Secure Mail.
Watch our webinar on Secure Folders.