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File Transfers: Do Them the Right Way

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File Transfer Done Right

When it comes to transferring information such as patient files or legal files from point A to point B, you’ve got options. Lots of options. However, not all file transfers are “right” in terms of cybersecurity risks and for protecting your organization’s public reputation.

Many old-school file transfer methods and even some newer ones – hand-delivery, carrier pigeon, floppy disks and more recently, email, open-source FTP, and the cloud – no longer pass the test of time when it comes to security, compliance, efficiency, and reliability.

If ensuring your sensitive files get to where they need to be without risk of data breach, failed delivery or a homemade script that got corrupted over time is important, it’s time to investigate secure, managed file transfer options. Our new guide digs into the right and wrong way to transfer files.

Download our free white paper: How to Do File Transfer the Right Way

The Wrong Way to Transfer Most Files

All file transfer methods once served their purpose well (even those carrier pigeons). However, in today’s security-conscious environment and with growing compliance and privacy regulations stipulating how data is transferred, it makes sense to explore why you might not want to use these outdated or insufficient methods for your file transfer needs.

  • Portable storage media: It’s inefficient, error-prone and definitely doesn’t meet data privacy regulations such as PCI, HIPAA, or the GDPR. The risk of human error in losing, mishandling or sharing portable media is also a factor in why this method has outlived its usefulness.
  • FTP: Moving data from one machine to another does offer user authentication. However, there is no end-to-end encryption, so this option is also not secure. Nor do you benefit from any error alerts to let you know that a file didn’t make it to its destination. Many industries require an audit trail to show when and where key transactions occurred, and FTP simply can’t provide this.
  • Email: In some cases, such as a one-off report, email works just fine. It’s efficient, convenient, and user friendly. It also often results in files being blocked by the destination server or large file transfers file transfers not being able to be opened. Most email systems also do not use encryption, so users resort to sending potentially sensitive documents in plain text.
  • Third-party cloud services: If you have absolutely no security or accountability requirements, Dropbox or Google Drive might do the trick for file transfers. However, if you have any intellectual property protection concerns, privacy issues, or compliance requirements, remember that when transferring files to the cloud you potentially lose control over access and security.

A Better Way to Transfer Files - MFT

Many organizations turn to homegrown scripts. Although scripting is free in most computing environments and most network administrators know how to write them to automate business processes, such as file transfers, they do have drawbacks, primarily, they require programming and not every organization is staffed up to devote time or resources to this.

In addition, as operations grow in complexity, so must the scripts. Our file transfer white paper details three file transfer mechanisms: how they work, how to configure them, and how to automate them. It also discusses how MFT can enhance this infrastructure to ensure auditing and exception reporting.

Transfer Files the Right Way

A managed file transfer solution solves the problems previously outlined and adds some unique benefits. First, MFT supports the protocols you’re probably already using – GPG, PGP, or AES.

More importantly, an MFT solution like GoAnywhere, offers centralization of business process scheduling, monitoring, auditing and alerting, which helps comply with data security standards in certain regulated industries.

GoAnywhere is an enterprise-level solution that provides revision history, scalability and support, and installation flexibility. It’s easy to install, deploys on-site or in the cloud, and supports most operating systems.


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