File Transfer Automation

What is file transfer automation and how can it benefit your business? Explore this attractive solution for data movement, scheduling, and processing problems.

What is Secure FTP?

Automate Your File Transfers

File transfer automation allows you to manage recurring or high-volume file transfers, all while reducing or eliminating manual data processing. Organizations that automate their file transfers often have tedious file transfer processes, complicated system setups, or transfer large files and bulk batches regularly.

How Does File Transfer Automation Work?

Automation involves using electronics or computer-controlled devices to have each step of a process run one after the next without human intervention. File transfer automation is the use of technology to monitor and control file movements, including sending, retrieving, and delivering data.

Keep Reading: Everything You Need to Know About FTP Automation  

File transfer automation solutions help you make processes more efficient. With automatic file transfer, you can schedule when files should be sent or retrieved between systems, users, trading partners, applications, or the cloud. Automation is often used to manage recurrent file transfers, especially for high volumes of transfers.

File transfer automation can be more than just a file moving tool. Some solutions can monitor folders both on-premises or in the cloud, send you emails and SMS alerts when triggered events occur, and test and debug your automatic file transfer workflows.

Benefits of File Transfer Automation

When you automate file transfers, you can choose when files move between systems internally, between users, and trading partners, either by scheduling file transfers or setting up “triggers” that set off data movements once a specified event occurs.

Why use file transfer automation?

  • Cost reduction: File transfer automation software can be a more cost-effective way to manage tedious tasks or work through lengthy file transfers.
  • Productivity: As organizations grow, file transfer needs grow along with them. Automating your file transfers can save valuable time by eliminating lag time between file transfers and reducing human error; rather than allowing the computer to idle while waiting for an operator to release file transfer jobs, minimize operator intervention and allow files to move on a schedule.
  • Availability: High availability reduces the risks posed by online system outages, and automation further shores your organization up against risks by automating your save and recovery systems. This helps ensure protection from potential data losses, down file transfer systems, or damages due to human error. Plus, continuous monitoring with a low CPU makes it easier to spot network performance trends.
  • Reliability: Reliability is the cornerstone of any good IT operations department. Without it, you are bound to end up with confusion, chaos, and unhappy users. Automated operations ensure that jobs are not forgotten or run out of sequence. Prerequisite jobs are completed successfully, input data is correct, and any special processing is consistently performed. The ability to be reliable upon automation without fail is a strong benefit.
  • Risk reduction: Set and forget the tasks you automate, and never worry about a missed step or other common human errors. And alleviating the need for human intervention can also help avoid unauthorized access and other data breaches.

Keep Reading: Is Automation All It’s Cracked Up to Be?  

Once an automation schema is established, your file transfer automation solution can execute the workflows for transfers precisely and in the correct sequence, helping to eliminate human errors. Being able to forecast file transfer completion and having the ability to quickly resume file transfers or troubleshoot failed transfers can eliminate an abundance of the guesswork from daily tasks.

Types of File Transfer Automation Features

File transfer automation often includes features built to simplify your day to day. These features will execute in the background, track their own movements, and begin and end processes based on triggers that you identify ahead of time.

Automated scheduling: Using either a built-in scheduler or by connecting your existing scheduler software, you can choose when processes kick off.

Automated workflows: Automating your projects and running workflows back to back is essential to file transfer automation. Quickly build workflows and combine both manual and automated tasks into one master workflow.

Automate data movements across the board: Send data securely with automated file transfer software.

Automating Large File Transfers

Without the right solution, transferring large files can trip up even the most seamless file transfer process. Organizations that need to routinely share and send large files, or large batches of files, frequently turn to file transfer automation as a solution. By using a file transfer workflow, you can streamline your processes from beginning to end and rest assured that your data will be encrypted, tracked via audit and activity logs, and delivered successfully to the recipient.

When choosing a method for automating your large file transfers, some features to look for include:

  • Unlimited file size transfers and volume capacities
  • Built-in schedulers
  • Functionality for batch file automation
  • Secure email capabilities
  • Auto-resume
  • Audit logs and reporting
  • Speed of file transfers

Related Reading: How to Send Large Files  

Overall, file transfer automation is proven to reduce the time admins spend on large file transfers for the enterprise, freeing up room to work on other projects.

Learn more about automating your file transfers


Automate Your File Transfers

Learn how GoAnywhere MFT can help you automate your file transfers today.