Posted on February 19, 2020 | | Categories: Managed File Transfer
Secure collaboration tools that permit the sharing of sensitive data between users are quickly gaining momentum in the world of technology and file transfer.
Although there are many benefits to utilizing these tools in the workspace, with user sharing and secure collaboration comes security concerns and a variety of associated risks.
User and file-sharing technology is a popular way for users to securely exchange sensitive data with other users. This technology can also permit users to collaborate with one another on documents or other relevant materials. However, without the proper controls in place, any organization involved needs to be cautious.
The top two main security concerns and risks with sharing and collaborating on files are:
1. Potential lost control over access and security
If you’re file sharing or looking to collaborate over cloud computing platforms, you must investigate what each platform offers for file security. However, you should never depend on these platforms to fully protect your sensitive data.
Although cloud computing platforms like Microsoft Azure and Amazon Web Services do offer some out-of-the-box security services, they should not replace the security practices your organization abides by.
Keeping your access and security permissions safe is a big security concern when utilizing file sharing and secure collaboration services like cloud computing platforms. If sensitive data is ever accessed by the wrong user or passed on to a malicious “collaborator,” the results could be disastrous.
The right solution should have the ability to set solid controls about what data users can access and which users can access the data. Having alerts on standby if someone is trying to access something that they shouldn’t be able to can be helpful during a crucial time. Bonus points if you can immediately terminate access rights for any account that has been compromised.
Related Reading: 5 Cloud Security Best Practices for Microsoft Azure
2. No encryption in place
If you’re going to utilize a file sharing and secure collaboration platform, it needs to be encrypted. Although many of today’s top collaboration tools offer some level of encryption, it’s important to understand whether the encryption provided by the secure collaboration tool is comprehensive.
This is especially true for industries like retail and healthcare, where they need to comply with regulations like PCI DSS (retail) and HIPAA and HITECH (healthcare). These standards set the degree for which sensitive data is protected. PCI DSS applies to any company that accepts credit card payments, while HIPAA and HITECH apply to any company that deals with protected health information (PHI).
Without secure, top-notch encryption, these standards cannot be met effectively. This results in avoidable, costly fines and penalties.
Related Reading: Data Security Compliance for File Transfers
GoAnywhere Managed File Transfer (MFT) allows users to easily share files and collaborate with colleagues, customers, and trading partners. Whether deployed on-premises or in the cloud, GoAnywhere MFT lets you be in control of your sensitive data.
To meet your collaboration needs securely, GoAnywhere MFT provides an abundance of module solutions:
Related Reading: 8 Surprising Ways to Use GoAnywhere’s Secure Folders Module
Related Reading: 3 Ways Your Peers are Using Secure Forms
GoAnywhere MFT offers a variety of options designed to make the most of your file collaboration needs. From back and forth secure collaboration to revision tracking and commenting, GoAnywhere MFT keeps production up, while keeping strain down.