If you’re still crossing your fingers each time you try to transfer a file, it’s time to find a better way. Chance favors the prepared, and research shows that you create your own good fortune. The payoff isn’t always immediate, but by investing in assistance – whether in your personal life with good habits and good friends, or in business with good tools – you’re setting yourself up for long-term success.
File transfers have very little to do with luck and a lot to do with using appropriate tools. FTP is out, and secure methods (like SFTP, HTTPS, and FTPS) are in. Even better? Tools that help you automate your workflows based on recurring tasks and triggered events.
Read on for solutions that can help you avoid even the unluckiest of file sharing situations.
Encrypting Your Data Transfers
One of the most essential tasks for businesses today is to ensure file transfers – both within and outside your organization – are secure. That means using file encryption for your files while they’re en route as well as when they’re “at rest” on your machine. File encryption software is a primary method of preventing unauthorized access to your sensitive data.
File encryption is just the beginning: you can secure your channels using secure FTP, reduce traffic in your DMZ, and bring all your file transfer activity under one roof with managed file transfer.
Using Secure FTP
When you use secure FTP software, you can take advantage of encrypted tunnels between your data’s origin and its destination. Whether you opt for SFTP, FTPS, or SCP (three of today’s secure FTP standards), you’ll strengthen the security of your data in transit.
Using secure FTP software reduces your chance of a data breach during file transfer actions.
Related Reading: Is Your File Transfer Solution Meeting Business Requirements?
Keeping Your DMZ Safe
Using a proxy gateway gives your business an added layer of security between your internal servers and the outside world. Rather than storing the data that moves between you and any trading partners in the DMZ, you can keep it safely within your organization while the proxy gateway establishes a “control channel” that acts as a buffer.
Plus, DMZ secure gateways help you comply with various data security standards (including PCI DSS, HIPAA, and more), since you are able to keep inbound ports to your network closed.
Sending Secure Emails
Emailing your colleagues is inevitable. Sharing a too-large or sensitive business file with them is too. Rather than risk sending sensitive patient or business information as an email attachment, or rushing to find a tool that allows you to get that huge file from your inbox to theirs, start using a secure email tool today.
Secure Mail allows you to send files effortlessly from your email client or browser. Each recipient then receives a unique link to the file, making it simple to keep track of who exactly has downloaded or viewed the file.
Applying an All-in-One Tool
Reduce your risks during file sharing. Managed file transfer (MFT) software solutions are robust tools that help enterprises automate, simplify, and streamline data transfers from a centralized solution. MFT takes various aspects of file transfer under its wing: encryption, tracking, and the transfer itself.
MFT stands out from single-function tools thanks to its ability to audit and monitor your organization’s file transfer activity, assist with compliance requirements, and set up recurring, multi-step file transfers.
Expanding Your Data Security
File security expands beyond transfer and storage. Files go through multiple stages before they’re ready to be shared, either internally or externally. Discover new ways to understand the data within your organization (and who should have access), and learn how to keep it secure at all points – so only the appropriate information is making its way to other stakeholders.